Overcome The Paper Dominance
 Despite the fact that business world becoming more and more relied on technology, paper still keeps its importance as a medium where business transactions can be recorded. Today, many business transactions are still documented on paper resulting in large piles of records organizations have to store, track and archive. Given the inefficiencies of storing paper documents, electronic ways of documenting business records is gaining popularity. At this point, systems that can transform paper documents into electronic ones at rates that can satisfy both large volume needs and high-quality demands are needed.
Document management systems can handle paper documents that are transformed into electronic forms. Such systems allow easy access to documents, which are stored on databases rather than file cabinets. This is accomplished by storing indexing information for documents on databases. This information is created by document capturing systems using recognition technologies like OCR (for machine print), ICR (for handwriting) and OMR (for check marks and bar codes).
Capture And Process Your Documents Efficiently
KETS Capture is an out-of-the-box capture solution for organizations that allows them to scan and store documents directly to Microsoft's SharePoint Portal Server using the industry standard TWAIN and ISIS compliant document scanners. The application allows users to select path and document profiles directly from SharePoint's Web Storage System. Images that are captured can be enhanced using the Image Processing module of the program and processed with the recognition engine embedded into the product. This engine can process machine print using OCR, handwriting using ICR and checkmarks, bar codes using OMR technologies and can create index and categorization information for the captured documents. For remote capturing purposes KETS Capture Internet Server can be used to allow remote sites to easily scan documents to centralized servers.
Increase The Quality and The Accuracy Of Data Capturing
 KETS Capture & Image Process with its TWAIN and ISIS compliant scanning interfaces, can capture high-quality images of documents from a wide variety of document scanners. However, because of the low cost and high accessibility of fax machines, today many organizations rely on these machines to transmit documents to and from external sources. Overused and unreliable fax machines may produce corrupted results, which are then transformed into captured images that may be low in quality from a data capturing point of view. Such low quality images result in decreases in the accuracy of document capturing systems.
The Image Processing module of the KETS Capture & Image Process can utilize predefined image enhancement filters. These filters can be applied to B&W and color images to improve image quality and legibility, reduce file size, or both. Filters that are included with the product are: Deskew, border removal, margin cropping, halftone removal, noise removal, line removal, hole removal, smoothing, character erosion, character dilation, character skeletonization, barcode recognition, blank page recognition, patchcode recognition, rotation, invert image, and scale image to desired size. KETS Capture & Image Process also provides color image processing features like color deskew, color drop out, color detection, and color threshold.
As a result of this improvement in image quality, KETS Image Process can process the captured documents with greater accuracy. This essentially minimizes the labor-intensive reject and repair operations in many applications. Using automatic form ID detection and highly accurate zonal OCR/ICR/OMR technologies, KETS Capture & Image Process can extract the required data from scanned images that have highly complex structures.
Capture Remotely From Anywhere In The World
With globalization becoming a popular strategy for expansion projects, organizations today may have many remote offices on opposite sides of the earth. For a centralized document management solution, any document that is received at these remote locations has to be stored at a central storage location. Instead of scanning documents at remote locations and shipping or transmitting these documents to this central location, organizations can utilize today's networking technologies. Using public networks of the Internet or your organization's extranet, KETS Capture can connect to KETS Capture Remote Servers that are located at a centralized location and transmit the captured documents efficiently and reliably in real-time.
Using computer networks as transmission mediums, KETS Capture Remote Server can provide your organization with:
- Real-time access to data since documents are transmitted to the central servers at the Internet speed and immediately stored in back-end systems for retrieval.
- Low ongoing cost using public networks of the Internet via standard connections.
- Easy implementation using centralized management utilities to configure KETS Capture software installed on satellite servers located at the remote offices.
- Better document integrity and security as a result of documents being shipped electronically rather than physically, leaving paper originals secured in remote offices.
Below is a comparison of different methods organizations can use to feed captured documents into the KETS Capture & Image Process software:
- Shipping documents from remote sites to the document management center allows the scanned documents to be high quality at the expense of creating possible security holes in the transmission process.
- Scanning documents to CD's and shipping these CD's to the headquarters merely puts the scanning burden on the remote offices keeping the same security holes open.
- Faxing documents to the headquarters is a popular way of transmitting scanned documents for fast access, but the low quality of fax machines is a weakness of this solution.
- Custom solutions also exist for transmitting documents, but they all result in higher costs for organizations. And as long as the documents are transferred physically or on electronic media, there is a risk of documents being lost, destroyed or stolen during the transmission process.
- KETS Capture Remote Server allows documents to be transferred over the Internet using the latest encryption technologies in a safe way from your remote locations to your headquarters. This transmission can take place in minutes, even seconds. The documents can be transmitted in real-time allowing for real-time access to them at the headquarters. The original documents then can be secured in remote offices, while they are released to your document management systems at a centralized location to be accessed by your employees.
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Scan to CD & Ship |
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Make The Most Of Your Intranet
KETS Capture & Image Process can work with Microsoft's latest document management portal server, SharePoint Portal Server. Such an integration allows your organization to capture and process images of documents, converting them into usable data and to release these documents to SharePoint for them to be made available within a web portal that is accessible through your intranet or extranet.
SharePoint Server allows you to define path and document profiles that store published documents in certain formats and locations. KETS Capture can directly access SharePoint's Web Storage System allowing the operator to select the path and document profile that fits the captured document most.
For unattended operation, the system administrators can schedule KETS Capture to work at off-peak hours. Based on document format and predefined rules, KETS Capture releases documents to the SharePoint's storage system also transferring the data captured for indexing purposes to the SharePoint server's indexing mechanism.
Make The Most Of Your Infrastructure
KETS Capture can also be integrated with other applications using its export features. Exporting the data captured from your documents and importing this data to other applications is a simple operation as a result of KETS Capture's ODBC-compliant export features. KETS Capture can export to any ODBC-compatible database and to an ASCII file for non-ODBC databases. In addition to these, there are a number of readily available plug-ins that allow you to release captured documents to popular workflow and content management applications like IBM Content Manager making the integration process of KETS Capture to your existing infrastructure seamless and painless.
Customize It To Fit Your Needs
KETS Capture & Image Process is a product developed using the knowledge KETS gained during its 10 years in the document management industry. Knowing that each customer has their own requirements and information infrastructures, KETS develops its products in a modular fashion allowing the overall implementation to be easily adapted to different systems and needs.
KETS Capture & Image Process can be easily customized to fit the specific needs of your organization, allowing for a seamless integration with your existing information systems. KETS can also provide you with professional programming services helping you customize our programs to fit your requirements.
Scale It To Meet Your Needs
 KETS Capture can meet the needs of a small company acting as a stand-alone document capturing station for a low-cost low-volume solution. On the other hand, using KETS Capture Remote Server located at the core of a network of KETS Capture stations, an organization can create a document capturing solution that can span all around the globe allowing your remote offices to capture documents directly to your centralized document management location.
Expanding your document management solution simply means adding more KETS Capture stations and KETS Capture Remote Servers to your network. Whether it is a single installation or a global network of installations you want to set up, KETS Capture offers a robust and scalable solution to your document capturing needs.
Minimize Your Downtime
With its easy to use interface, fast and simple installation, KETS Capture delivers a product that can be up and running in a small period of time, minimizing downtime and installation costs for your company.
Maintaining your existing installations can be done in a matter of minutes and when you need to modify your setup, KETS Capture allows you to do this using a simple interface making this modification process painless and rapid.
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